It happens all too often around a job site. A unique, expensive piece of equipment is requested for a specific job, then after completion, is forgotten about. Each day it sits idly, charging daily fees to the project.
With hundreds of people and thousands of assets moving around, it can be next to impossible for project managers to have an accurate, detailed record of everything on a job site. As sophisticated as your cloud-based project management and tool management systems may be, if their operating details aren’t immediately accessible and usable at appropriate levels throughout a construction company enterprise, you may be wasting time and losing money.
Every detail in the field impacts your bottom line. When accurate, real time information is automatically populated into daily log reports, project managers can keep a firm grip on the budget and productivity of the job site. If all workers in the field can access the same up-to-date information, the correct tools get into the hands of the people that need them quickly and efficiently. Plus, project managers can see every asset and discover which assets are no longer needed and sit on the job site, accumulating costs.
When tool and equipment utilization information is automatically populated into daily log reports, your field teams can record events more completely, accurately, and rapidly, and the back office gets the granular detail they need for in-depth analysis and long-term planning.
What essential attributes should you look for in an integrated field/back office system?
- Collaboration — The system should be designed and built for the field, making it easy for everyone to communicate, collaborate, and gain a clear understanding of what has to get done every day to stay on schedule and prevent rework. The product should efficiently capture and manage all project correspondence and provide access for everyone involved, so no one is left out of the loop.
- Communication — The two platforms should be synced so that project-related information entered into one instantly propagates to the other. For example, daily field log entries, such as tool and equipment use, billing charges, and job costs, instantly appear in the project management system; and new project information and employee profiles created in the project management software appear simultaneously in the operations management system.
- Visibility — You need a bird’s eye view of your projects at all times. Your system should provide information in a way that lets you quickly identify and avert potential issues and minimize their impact on your schedule and budget, such as an item delivered to the site that doesn’t meet specs or can’t be installed because of an obstruction.
- Access — All stakeholders need centralized access to the latest information, in a format everyone can understand. The information must be updated instantly so nothing is missed, and the logs must present the whole story of the project. Presenting this data in real time lets construction professionals manage logistics more accurately and make decisions more strategically.
ToolWatch’s operations management software is now integrated with Procore’s construction management platform, automating data entry for job locations and cost centers, equipment data for each unique tool, and employee data into Procore Daily Logs.
This partnership helps companies collaborate and operate at peak performance, ensuring optimized operations management processes because ToolWatch data propagates into Procore to manage all assigned items, allocate cost rates on demand, and sync equipment logs in real time. Your project managers can complete daily logs with more efficiency and accuracy and eliminate the need for warehouse teams to manually generate reports and enter data, minimizing human error and saving them valuable time. The power of this integration is an uncomplicated, efficient daily reporting process that gives every user what they need, when they need it.